Have you ever had the following experience? You have been given the task of o

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Have you ever had the following experience? You have been given the task of organizing a conference, which includes a must-do list about a mile long. There are the conference site, the guest list, the materials, the technology and even the food and drink to think about and plan. If you are beginning to feel the stress, slow down and take a breath. 【小题1】

Write down your goals. You will need to clearly define what you hope to accomplish with this conference because this will shape the rest of your decisions.【小题2】

Develop your budget.【小题3】 Then break that budget into different parts such as the conference site, materials and speakers’ fees. Stick to your budget, and make sure your assistants are keeping their monetary limits as well.

【小题4】 When searching for locations, keep in mind the number of participants, the convenience of the location, parking and closeness to public transportation, airports and hotels. Your goal in finding a place to hold the conference should be making it as easy as possible for participants to attend.

Seek help from the staff of the conference site. If you have chosen a site that is known for holding conferences, you can seek help from the staff there as organizing meetings is what they do every day.【小题5】 They should be able to answer any questions or concerns and provide advice when needed.

Of course, full preparations also include a walk-through. Go to the site and meet with the staff the day before to be certain that everything is in place and to take care of any small details.

A．Choose your conference site.

B．Decide on a schedule for the meeting.

C．Make full use of this important resource.

D．Read the following skills to figure out how to organize a conference.

E．Seek help from your colleagues to support every aspect of the meeting.

F．Knowing what you want to achieve eases the stress of moving forward.

G．You can do nothing without knowing how much money you have to spend.

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